The February 20, 2010 meeting of the Board of Directors was opened at 8:07 AM with the Pledge of Allegiance. All members were present.  Also in attendance were General Manager, John Carney, and George McMullin, representing the Advisory Board. Jerry Lastella was excused from the meeting at 10:45.

The minutes of December 5, 2009 were reviewed.

A motion was made by Al Cuccinello and seconded by Elvin Quinones to accept the minutes as read. The motion was passed.

Treasurer's Report - Dan Braun

2009 Annual Un-audited Report as of December 31, 2009

WLE POA Bank Accounts Totaling:   $1,970,900.54

WLE POA Equity (Cash Basis):  $2,988,435.19

Dues Assessments Collection Rate:  98.9% of Budget (including pre-paids); $110,108 in cumulative annual prior dues (less than one year in arrears) collections were made for 2009.  Back dues (more than one year prior) of $34,046.32 were collected, $603.26 court costs were recouped and $1,215.00 in civil complaint collections were made during the month.

Significant individual line item actual-to-budget variances as of December 31, 2009: 

·         Interest Income had a negative variance of $9,029.06

·         Collection fees had a positive variance of $8,840.73

·         Capital Improvement Fees had a positive variance of $44,969.71

·         Insurance had a positive variance of $34,942.19

·         Utilities (electric and LP gas) had a positive variance of $61,250.40

·         Consumable fuel had a positive variance of $31,017.72

·         Pools/beaches had appositive variance of $14,390.12

Total operating expenses had a positive variance of $82,777.06

Studies and Projects: 

·         Study of alternatives to replace propane heaters at Beaver Pool – deferred.

·         Study of alternative heating and cooling alternatives for MCH, Indoor Pool,      and Fitness Center Complex (including geothermal) – deferred.     

·         Recurring cost investigation is ongoing for potential energy savings (vestibule for Beaver Lodge, alarmed doors for Fitness Center and Indoor Pool emergency exits, motion sensor switches in Fitness Center, and others)

Major Project Wish List

Amenities (Ranked Per Survey Results)

1. Miniature Golf Course
2. Walking trails in Section 7
3. Flat walking lane/track for elderly/handicapped
4. New Laundromat and Craft Shop
5. Picnic pavillion(s) (suggestions at Tennis Lane, new Ball Field, Beaver Playground)

Additional Amenities in no particular order (Not ranked highly in survey)

Additional Tennis Courts

Convenience bldg (rest rooms) at Tennis Lane

Expansion of MCH 

Community Garden Plots

Gazebo/Cabanna (suggestions at Ginessee Park and vicinity of the tot lot beside Kasper Lodge)

Create a park area in the vicinity of Deer Field Ct, Fawn Hill Ct, and Commanchee Cir

Other Major Projects

Security bldg/garage

Convenience bldg (rest rooms) at new ball field

Convenience (rest rooms) bldg at marina

Insulation and siding on the Adult Lodge

Expand West Gate Parking Lot

Section 6

Central Mail-Box Building(s)

Water Point at Marina

Swim Platform for Beaver Lake

Monthly Report as of January 31, 2010

WLE POA Bank Accounts Totaling:   $2,245,240.27

WLE POA Equity (Cash Basis):  $3,564,744.67

Dues Assessments Collection Rate:  100.0% on a Budget Year-to-Date Basis (including $172,023.03 in pre-paids); $23,477 in cumulative annual prior dues (less than one year in arrears) collections were made for the month; Back dues (more than one year prior) of $712.62 were collected, $145.00 in court costs were recouped and $4,339.60 in civil complaints collections were made during the month.

Significant individual line item actual-to-budget variances as of January 31, 2010:  None

Studies and Projects: 

·         Study of alternatives to replace propane heaters at Beaver Pool – deferred.

·         Study of heating and cooling alternatives for MCH, Indoor Pool, and Fitness Center Complex (including geothermal) – deferred.     

·         Recurring cost investigation is ongoing for potential energy savings (vestibule for Beaver Lodge, alarmed doors for Fitness Center and Indoor Pool emergency exits, motion sensor switches in Fitness Center, and others)

Treasurer and General Manager are revising drafts of the 2010 Capital Budget and project funding projections.  When draft is finalized, it will be sent to the Finance Committee for review and comment before being considered by the BOD for approval.

The audit of the WLE POA financial statements for 2009 has begun. 

The Board reviewed proposed updates to the Associations collection policies.

A motion was made by Dan Braun and seconded by Gina Florio to adopt the updates in Association’s collection policies. The motion passed unanimously.

The updated policies will appear in the spring Newsletter and on the WLE website

General Manager’s Report – John Carney

1. The administrative staff has participated with Riley and Company, Inc. with the recent audit of the 2009 finances. Staff assisted with supplying material the auditors needed and answering questions that pertained to their particular job title.

2. The Deer Management Plan for the winter of 2010 has been completed. By the surveys of the USDA in the fall of 2009, WLE was still around 100 deer per square mile; total population of 150. This was down from 140 per square mile and total population of 210 in 2008. This year’s program reduced the herd by 79 deer and again surveys in the fall will determine the outcome of the future plan. We have directed the USDA to look into alternative non-lethal programs now that the herd is approaching a more manageable number. As last year the USDA will supply WLE with a final report. An informational open house meeting  for members of the general public regarding deer management will be presented by the Pennsylvania Game Commission on Saturday Feb 27^th 10:00 – 5:00 at the PPL Corporation’s Wallenpaupack Environmental Center

3. Two projects from 2009 have been completed or are at near completion. The indoor pool roof and skylights have been completed and the Rockledge Snack bar is in the final stages of being completed for the final inspection.

4. I have been working with Riley and Company, Inc. on updating the Association’s Capital Replacement Cash Flow Projections. A copy will be available in the next two weeks.

5. In your packet we will find revisions to the CRC and Neighborhood Watch Charters from the Board Workshop from January 23. Additional material has been supplied since the workshop from the results of the By-law Review Committee meeting and Attorney Terreri.

Building Committee - Ted Couillou

No meeting until April. Permits to date, 1339.

Sewer and Water - Ted Couillou

The treatment plant is running well. The cold weather has the S&W addressing some small problems. They are rebuilding their work station area at the treatment plant. There was a major problem at the main pump station #6 beaver lake. Just after midnight a 10” steel pipe separated in a vault. The sewerage could not make it to the plant. With the challenge of the 8 degree weather and pumps freezing they were able to finally get it fixed and cleaned up by 6:30 am. Measures will be taken to try to prevent future problems like this.

The water system flows are down as we have been finding property owners homes flooding from freezing on a quicker basis. The new meter program has saved us hours of work. At that time we find the high readings and are able to go directly to the home and turn off the water. In a span of 10 days we turned off 7 homes. The leaks ranged from 5,500 to 24,000 gallons per day. These leaks would have run for a much longer time with out the new program. New home hook ups will resume April 15^th.

Maintenance and Marina - Jerry La Stella

Maintenance submitted comprehensive reports for the months of January and February 2010. The report included the cleaning of buildings and grounds, road maintenance, including plowing. Various repairs were made as needed. The Main Clubhouse restrooms were painted.

Security - Elvin Quinones

1. Suggested that kids under age 16, who want to work out in the gym should have a workout buddy with them, who is over 16 years of age. We should advertise the change and look for volunteers.

2. WLE Security Manual was completed. It was approved by the Board of Directors at their December meeting.

          2008                                       2009

Medical                       60                                            50

Domestic                     20                                            07

Police Assist                45                                            42       

Alarms                         148                                          159     

RV Accidents             05                                            04       

Auto Accidents           07                                            10       

Thefts                          14                                            10       

Vandalism                   25                                            22       

Unlawful Entry           06                                            06       

Fire Calls                     09                                            03

WLE Neighborhood Watch Charter - Reviewed and approved by Board of Directors.

A motion was made by Dan Braun and seconded Gina Florio to accept the Neighborhood Watch Charter as revised. The motion passed unanimously

At 9:30 am the meeting was stopped to hear from a Property Owner who requested to address the Board about two lots he has owned since 1972.  He discussed his problem with 2 lots on Hidden Valley Court.  He claims the lots are wet due to the Associations culvert pipe under the road. The property owner maintains this is what caused his property to be designated 75% wetlands. He would like the Association to purchase said lots.  At this time, the Board of Directors' policy does not involve purchasing lots from property owners unless they can be used by the membership or if it is in the best interest of the Association. The Board will review the lots and the property owners request and if needed, legal counsel will be contacted.

Meeting resumed at 10:45 at which time Board Member, Jerry LaStella was excused from meeting.

Legal and Administration- Gina Florio

WLE has been notified through the injured party’s attorney that they are looking for compensation of $75,000 for a sledding accident in 2008 on WLE property known as the ski area.

WLE has filed a claim against Murray Insurance Company and Brian Murray personally in the Bankruptcy Court for money held by Murray Insurance Company for payment of premiums.

A maintenance employee is presently off duty to a workers comp claim. The person twisted her back while mopping.

The improper and potential illegal use of WLE’s address by property owners for a private mailing is still technically under investigation by the US Postal Inspectors.

First Right of Refusal (number approved since last meeting) Dec.9, Jan. 4, Feb.5.

Recreation - Al Cuccinello

Reports attached, Jan 9, 2010, and Feb. 13, 2010.

By-Law Review - Board of Directors Workshop - Jan. 23, 2010. 

Report given to By-law Review Committee. The Board of Directors would like to thank Committee Members for their input.  Members of the committee were Jerry Bradley, Dorothy Tufano and Kathleen Krebs. They met February 4 to review By-laws the BOD felt need to be addressed. Also in attendance were Dan Braun, Treasurer and John Carney, General Manger. Information will be made available in March

Advisory Board - No Meeting until May.

Minutes of other committees

Charter for CDC - Reviewed and approved by Board of Directors.

A motion was made by Elvin Quinones and seconded by Al Cuccinello seconded to approve the revised Charter for the Citation Review Committee now known as the Citation Dispute committee. All approved.

Correspondence

1. Memo to the By-Law Review Committee regarding the highlights of by-laws to review
2. A letter to Jerry Beskovoyne from property owners regarding dues increases
3. A response letter
4. A note of appreciation to John Carney and the BOD for their response
5. A letter to the Board of Directors from property owners regarding various issues
6. A response letter
7. A letter from a property owner regarding his lots in WLE
8. A response letter to two individual property owners regarding a joint letter sent to the BOD
9. A letter to Bill Spillane regarding Section 6
10. A letter of appreciation to WLE from the Ledgedale Volunteer Fire Co.                  
11. A letter of appreciation from St. Thomas More for donations to their Food Pantry
12. A letter of appreciation from Knights of Columbus                                      

Unfinished Business

1. Deer Management
2. Training for CPR for PO's.  Date to be announced.
3. Unauthorized use of WLE Logo is an on-going legal matter. 
4. Rockledge snack bar

New Business

1. Lights for the sledding area at Rockledge

A motion to adjourn was made by Al Cuccinello and seconded by Gina Florio. Meeting adjourned at 12:50

Next Board Meeting scheduled for March 20, 2010.

The April 17 meeting will be held at the Main Clubhouse. An open session will be held from 11:00 until Noon for property owners who wish to ask the Board any questions.

Respectfully Submitted,

Ted Couillou

Secretary