The May 29, 2010 meeting of the Board of Directors was opened at 8:10 A.M. at the Administration Office with the Pledge of Allegiance. All members were present. In addition were the General Manager, John Carney and George McMullin, representing the Advisory Board.

The minutes of April 17, 2010 were reviewed.

 

A motion was made by Jerry Lastella and seconded by Dan Braun to accept the minutes as corrected. The motion was passed unanimously.

 

Treasurer’s Finance Report – Dan Braun

Monthly Report as of April 30, 2010

WLE POA Cash in Bank Accounts Totaling:   $2,352,755.39

WLE POA Equity (Cash Basis):  $3,485,955.42

Dues Assessments Collection Rate:  99.5% on a Budget Year-to-Date Basis (excluding $111,069.79 in pre-paids); $58,826 in cumulative annual prior dues (less than one year in arrears) collections were made; Back dues (more than one year prior) of $6,513.77 were collected as a direct result of our collection policy; 2 Sheriff Sales, 2 bankruptcies, and 5 foreclosures are currently pending. 

Significant individual line item actual-to-budget variances as of April 30, 2010: 

·         Buildings and Grounds is 23.2% over its year-to-date budget for sanitation expenses

·         Recreation/Pools/Beaches is 25.3% over its year-to-date budget for LP gas

Studies and Projects: 

·         Monthly financial reports will be reformatted and tailored for use by the Treasurer, Finance Committee, and Bookkeeping Staff in conjunction with the migration to the new TOPS software suite.

Treasurer, General Manager, and Bookkeeping Staff reviewed the new features being made available, including integrated payroll functions for the first time, in the new TOPS software suite.

 

A view of the Board’s “wish list” is available in the February highlights

 

General Managers Report – John Carney

 

1. The Lease Agreement has been signed between WLE and LVFD. The fire truck that has been housed at the maintenance garage is now in the substation. LVFD has received their certificate of compliance and the substation is ready for operation. I had a tour of the complex, the workmanship is excellent. It’s a facility that we all can be very proud of.
2. Once the streets have been swept, the road work will be complete. The work was a combination of paving and tar & chip. During the year we will still be patching some areas as well as further drainage work. Maintenance completed a drainage job on Lakeshore Drive which was damaging the road and causing an ice area during the thaw/freeze cycle.
3. The Annual Meeting packet has been sent out to the membership. In the interim, one candidate dropped out of the election. With the candidate’s name still appearing on the election ballot, we thought it best to consult with the Association’s attorney, Howard Terreri, Esq.  Essentially, the candidate may still receive votes that would in fact be counted towards their election. Should they receive enough votes to be elected, the preceding official termination of said candidacy will cause there to be a vacancy on the Board. In a situation like this the association is under no obligation to send out a notice to all members. Howard relayed that by putting it on the website and our normal posting areas was as sufficient.
4. The Maintenance Department and the Sewer & Water Department have been very busy from early spring straight through to this weekend to complete scheduled and routine projects for what is to be expected a busy Memorial Day Weekend.
5. Deer and Beaver Lake have been treated for algae. With the hot temperatures arriving early, we had a quick algae bloom this year. Now that lake treatment has started we are scheduled on a monthly basis to maintain the lakes.
6. Rockledge snack bar is completed and ready for operation for the Memorial Day Weekend. Building Compliance Officer Fran Raimo oversaw the project and coordinated the activities of all the contractors. The Adult Lodge has been resided with vinyl siding backed with rigid insulation, this was the last phase for a fully insulated building.
7. We are in receipt of a recycling container for steel/metal items located at the STP. Metal items can be brought to this area on the same schedule as normal recycling. There is no cost unless Freon needs to be removed.
8. We have entered into an agreement with the property owner at the West Gate to have some trees removed for better visibility when pulling onto Goose Pond Road. In exchange we will provide some plantings on another portion of their property. Further landscaping along with a new sign is scheduled for the west gate area.

 

Building Committee – Ted Couillou

 

Notes taken from the May 1, 2010 Building Committee minutes

 

The campgrounds is undergoing some tree removal as a large tree fell during a recent storm on one of the sites, bring this problem to light.

 

To clarify a misunderstanding among some property owners, unsightly lots are not the responsibility of the Building Compliance Officer or the Building Committee.

 

The Board is looking into an arborist for WLE amenity and green areas, not for individual property owners. There was some discussion about tree replacement for any tree removal and that it should be at the discretion of the Building Committee

 

No new house permits were issued. 4 fee permits, 44 non-fee permits and 21 tree removal permits were issued.

 

Sewer & Water – Ted Couillou

 

The Sewer and Water Department worked with Wilmot in excavating and replacing the upper section of a manhole at the Deer Beach parking area. This area was allowing a lot of infiltration into the sewer system. Other manhole frames allowing the same type of infiltration are being repaired as well. 

 

Work will soon begin on the wireless communications between the pump stations ,wells and treatment plant to achieve a stronger single.

 

Over the holiday weekend a large amount of water was used. Meter readings helped to find that some property owners had high flows ranging between 2200 and 5400 gallons in 24 hours. After contacting them they were able to fix the large water loss by fixing toilets and leaking garden hoses.

 

Please help save water, monitor your faucets, toilets and out side hose bibs when leaking. They are where the larger water losses accrue.

 

There were 9 new water main valves installed recently and plans to install another 12 are in place thru ought the summer. A lawn watering tip, watering your lawn in the evening or early morning are the best times. Watering your lawn in the middle of the day wastes water because the sun evaporates up to 60 % before it can soak into the ground.

 

If you receive a orange notice from the water and sewer department please contact as soon as possible so we can address the problem mentioned on the card.

 

Reminder to remember to renew your water line insurance in October and those who do not have it may sign up at that time. It is well worth the $36.

 

Public Safety – Elvin Quinones

                                                                      2009                           2010

 

Medical                                                           15                                10

Domestic                                                         01                                03

Police Assists                                                  17                                18

Alarms                                                             61                                37

RV Accidents                                                 00                                00

Auto Accidents                                               01                                04

Thefts                                                              00                                04

Vandalism                                                       05                                00

Unlawful Entry                                               00                                03

Fire Calls                                                         01                                01

Unlawful Vehicle Entry                                  01                                01

 

Neighborhood Watch

 

As per their Charter, Neighborhood Watch had nominations and elections for the officers of the committee. The results are as follows:

Chairperson                 Mick Henry – June 2010 thru 2013

Vice-Chairperson        George McMullin – June 2010 thru 2012

Secretary                     Alice Marz – June 2010 thru 2011

 

Citation Dispute Committee

 

At a separate meeting with the Board of Directors the Charter for the CDC was presented and duly accepted.

 

Bill Faro was unanimously elected to be the committee Chairperson. Four property owners were scheduled to attend the meeting to discuss their citations, however none of them showed. All were found guilty.

 

A Public Safety Officer came in regarding seven citations that had been issued for Disorderly Conduct.  The seven young people (one under twelve years old) had gotten into the Main Clubhouse Gym illegally.  Some of them had done the same thing previously and had been issued warnings at the time. This time, the officer issued citations.  Guilty as charged.

 

Maintenance and Marina – Jerry LaStella

 

A comprehensive report was submitted by Maintenance.

 

There may be enough room for the opening of two more jet-ski slots at the Kempf Marina. A Dock Master has been hired not only for security purposes (watching over property owners boats). He also report any problems with the docks themselves that require repair, as well as any boats that are improperly moored, possibly causing damage to the WLE docks. Essentially he watches for property owners’ boats to be protected as well as for infractions of the Marina Rules and Regulations.

 

Legal and Administration – Gina Florio

 

No new activity

 

Recreation Report – Al Cuccinello 

 

As of May 14^th, Zumba classes are being offered. A schedule for these classes will be posted at the WLE gym.

May 15^th was the Miss WLE Pageant. The winner was Vinnie Settepani. (Congratulations!)

Memorial Day Weekend brought a plant sale, Meet Your Neighbor, Bingo and a softball game

The Summer Recreation Program begins on June 28. This years coordinator will be Cristie Madson with Jessica Murphy and Justin Sollenne as her assistants

June 25tgh ceramics will begin, watch for more information.

July 3^rd will be the 4^th of July picnic.

For the adventurous property owners, on August 14^th a rock climbing wall will be at Kasper Lodge from 10:00 am until 4:00 pm.

August 17^th there will a bus trip to Mohegan Sun. The cost is $18 per person. The trip will be from 9:30 am until 4:00 pm.

There was a suggestion to have a woodworking shop located at the ball field area.

 

Unfinished Business 

 

1. Lakeville Fire Substation – this project is complete and will be removed from unfinished business
2. Deer Management
3. Development of Section 7 walking trails – ongoing
4. Rockledge convenience building/snack bar – completed
5. Lights at Rockledge sledding area and skate park
6. US Postal Inspector have not determine whether to pursue legal action for misuse of logo/address
7. The trash compactor area will be open 24/7 during the summer season on a trial bases.
8. A shed for the dock master is scheduled to be placed in marina area.
9. Public safety report will include statistics regarding all calls (i.e. PS Officers responses that turned out unfounded)
10. A reserve study for the Fitness Center to be submitted for the 2011 budget.

Fitness Center equipment can only be maintained by authorized personnel; any equipment that malfunctions should be reported to the office and not repaired by individual POs.

 

New Business

 

There was discussion regarding a misunderstanding among a small portion of property owners as to who is managing unsightly lots. It was proposed that The Building Compliance Officer/ Building Committee may be able to assist the Public Safety Department in relaying unsightly lot conditions when it is a matter of structural safety. Generally unsightly lots are reported by concerned neighbors of the lots/home in question. In the case of structural conditions, when Fran, the Building Compliance Officer is out on property and an issue is noted, she can relay the information back to Public Safety for follow-up.   

 

Correspondence

 

1. A letter to John Carney from Ed Lowe announcing his resignation from the CRC/CDC

 

Right of First Refusals

 

6 were reviewed

 

A motion was made by Elvin Quinones and seconded by Al Cuccinello to adjourn the meeting. Motion passed unanimously

 

Meeting adjourned at 11:40 am

 

The next Board Meeting is scheduled for June 12, 2010 which will be the Annual Property Owners Meeting.

 

Respectfully submitted,

 

 

 

Ted Couillou

Secretary