The meeting of the WLE POA Recreation Committee was called to order by Rachele Harmuth, Tri Chair, at 10:05 a.m. August 11, 2018. Twenty-eight members were present. All rose for the pledge of allegiance.
The Treasurer's Report was distributed to those present. A copy of it is attached to original minutes. Our total balance on hand as of July 31 is $23,213.30.
Minutes of the July 18 meeting were distributed to all. Frank Carrotozzolo had a correction to the minutes so that they indicated his question regarding return of seed money from Thursday morning coffee.
Motion made and carried to accept minutes as corrected.
Brief discussion regarding charitable race held same morning.
Terry C reported on Music in the Park. First group was good; the second cancelled at the last minute and was replaced by a DJ. Crowd liked it.
Bree D reported on Flea Market. There were fewer vendors but overall a success. Bree had problem with people bringing dogs to event.
Joanne N reported on second Comedy Night. Comedians good and event successful.
Rachele H reported Swim Team season has concluded. This year's team was the smallest with fewest swimmers in many years; however, there was great parent support. Some changes might be made with league. Anna Tavaline working on Tricky Tray.
Terry V advised that Craft Shop makes donation to Tricky Tray.
Discussion ensued regarding donation of one-quarter's dues to Tricky Tray.
Eileen M made a motion to ask Board of Directors to make that donation. If they refuse perhaps they would share expense with Recreation. If they choose not to donate, Recreation would purchase for Tricky Tray. Phyllis S seconded motion.
Motion carried by majority of raised hands.
Vinny S chaired a Roast Pork Dinner August 4. Only 50 tickets were sold. Barbershop Chorus performed. Disappointed with attendance particularly since dinner was delicious and entertainment great.
Terry C reported on Casino Bus trip. There were no "big" winners. She did have 10 cancellations requesting refunds. She wondered if next year's flyer should state "no refunds". Consensus was that we stay within guidelines which allow refunds with 48 hours' notice. She wondered about NY casinos but was informed that all games there are electric.
Frank C reported that there was one cancellation caused by rain at Movies in the Park. Last movie was Despicable 3. Approximately 40 people were in the audience.
Terry and Al C cancelled Fishing Derby due to weather. They will save everything for next year. Terry has Hypnotist hired for this evening. Tickets will be available at door due to poor sales.
Marge and Al K reported that Bingo has realized a profit of $1,180.95 after six weeks. There are three weeks left; last date August 28.
Bree suggested we coordinate our activities with Ledgedale Firehouse. She will supply their calendar to the tri-chairs prior to our making our calendar.
Two more Music in the Park: August 18 - Ostrich Hat and August 25 - Farmer's Daughter.
Labor Day Weekend - Joanne went over schedule: Triathlon at 10:30 on Saturday, 9/1. Cardboard Boat Building also Saturday at Beaver Lodge; Race will be held Sunday at 10:30 at Deer Lake. Sign-ups in the office but Rachele takes all. Duct tape available at Beaver Lodge only. The Swim Team's Tricky Tray will be Saturday night.
Joanne N brought up the subject of individuals smoking at pool and other amenities. Suggestion made to remove ashtrays from porch of adult lodge.
Joanne asked Cathy B for information on DJ hired for sock hop. Cathy will reach out to her.
Vinny S passed around a clipboard for volunteers interested in bringing back a Haunted House, probably at Beaver Lodge. Figures he needs 10 volunteers to get the ball rolling. Recreation does have a coffin and an ape costume.
Joanne informed committee that both Vinny S and Rachele H are at the end of their terms as tri-chairs. She asked if there were any nominations for the two openings. Diane Mula made a motion to nominate Eileen McGregor, seconded by Gwenn Phillips. Mark Brunie nominated Frank Carrotozzolo, seconded by Eileen M.
Both accepted their nomination. There were no other nominations. We will vote at the September meeting. Another nomination can be made at that time as well.
Twenty-eight people attended Texas Hold'em. Terry C informed committee that our tables need replacement. Discussion followed about putting some money into fixing/upgrading Beaver Lodge. Al C was asked to take suggestion to the Board. He is also interested in receiving suggestions to renovate and make lodge usable.
Terry C threw out the idea of inviting food trucks for July 4 celebration instead of relying on volunteers. Some brainstorming about their use at other events, i.e. Octoberfest. We need more details.
Subject of Recreation's Facebook page came up. Page not current. Page will be discontinued. Recreation info will be on wleonline.org site. Also discussed was using e-mail or other venue for informing all residents of what is going on. This is a Board of Directors issue.
Frank C asked if money from Thursday morning coffee was returned to office. (Yes, amount on Treasurer's report.) This is held every Thursday starting in October and ending in April. Mark B said no one volunteered to take it over. Hopefully, someone will come forward in October. It is NOT a Recreation event.
There being no further business to come before the meeting, Joe M made a motion to adjourn at 11:30, seconded by Carole M. Meeting adjourned by show of hands.