MARCH HIGHLIGHTS

PROPERTY OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

MARCH 9, 2024

The Board of Directors’ meeting commenced at 8:05 AM.

The following Board Members were in attendance:  Ed Jordan, (President), Mike Cioffi (Vice-President), Kathleen Maynes (Secretary), Mike McGregor, Jerry Beskovoyne, and John Carney (General Manager). Bruce Phillips (Treasurer) and Scott Healy attended by Zoom.

A motion to approve the minutes from the Board of Directors’ Meeting on February 17, 2024 was made by Mike C. and seconded by Mike M.  The minutes were unanimously approved. 

Treasurer’s Report/Finance (Bruce Phillips):

  • The Operating Budget Summary dated 2/29/24 was distributed via email.
  • As of now, all Departments are favorable, except for Maintenance, Security, and Marina.
    • Maintenance is unfavorable because of the cost of snow removal operations, but will even out as the winter season ends.
    • Security is unfavorable because of the cost of badges, stickers and flags. The budget was completed before it was exactly known what was going to be done with flags, stickers and license plates for golf carts and UTV’s. Starting in 2025 we will see a sharp decrease in this line item by keeping the same flags.
    • Marina is unfavorable because of the escalated cost of Styrofoam and the purchase of stronger hardware.

General Manager’s Report (John Carney):. 

  • WLE is currently scheduling Spongy (Gypsy) moth spraying.  The office will advise the POA about the dates for that. 
  • Bruce, John, and the Department Heads will be updating the 25-year reserve plan for WLE’s capital assets. 
  • The BODs will begin going over the Annual Packet today.  
  • The skate park will be moved to Section 4 tennis court area. We will look to leave an area for kids to play and ride bikes.

Kathleen made the motion to appoint Nan Yak as the chairperson for the Election Committee and to chair the Nomination Review Committee. The motion was seconded by Jerry. The vote was unanimous in favor of the motion.  

Reports of Departments / Committees/ Ad Hoc Groups:

Maintenance / Housekeeping (Jerry Beskovoyne):

  • Maintenance has been changing the blades on plows and fixing spreaders when necessary.
  • Rotten boards at Beaver Pool deck have been replaced.
  • All the mains and most of the fingers have been completed for G Dock.  Larger bolts and welded brackets are being used to improve their strength.
  • Oil, tires, fluids, and brakes maintenance was completed on WLE vehicles.
  • Maintenance completed updating the appearance of the Main Office.  They painted, built butcher-block countertops, hung blinds, and built furniture. New carpet tiles will be installed in March.
  • Ditch work will continue once the weather gets warmer.
  • Housekeeping has been doing an excellent job keeping up the cleaning of the buildings.
  • There is an additional part-time position opening for the summer. 

Sewer and Water:

  • Well tanks, piping, and floors are being painted.
  • Leak detection in the water system and infiltration in the sewer lines continues and appropriate repairs are made.
  • The BODs made the recommendation that a person from Maintenance be trained so that they can assist the Sewer and Water Department when necessary.

Public Safety (Ed Jordan Jr.):

  • Dominic provided the BODs with a Public Safety Report for February 2024 that included citations, incidents, and EMS calls.
  • Digital speed limit signs have been purchased.  These will hopefully slow down speeders. The sign will be moved to needed areas when necessary. 
  • A new vehicle was purchase for Public Safety.  Decaling the vehicle will be completed when the weather improves.

Legal Administration (Ed Jordan Jr.):

  • The dispute over the size of a boat in the marina is still pending and is being handled by the insurance company. 
  • The annual meeting packet will be reviewed later in the meeting.

Building Committee (Scott Healy):  (No meeting this month)

  • Fran will work with people who have been fined because they have not completed the work on their homes in the time period allowed on the permit.  Providing Fran with progress reports may assist these people. 
  • Currently there are 1427 houses in WLE.

Marina Committee (Kathleen Maynes):. (No meeting this month)

  • Kathleen will bring to the Marina Committee’s attention that they are over budget due to the escalated cost of Styrofoam and switching to stronger hardware.

CDC (Mike Cioffi):  (No meeting this month) 

Recreation Committee (Scott Healy): 

  • March’s Recreation meeting is currently in session.  
  • Recreation is in the process of planning a variety of activities including a St. Patrick’s Day Party, an Easter Egg Hunt, a Designer Bag Bingo, a Mothers’ Day Brunch, a Murder Mystery Dinner, indoor music at the MCH, and activities for Memorial Day Weekend.

           

Neighborhood Watch: (No meeting this month)  

WLE Beautification:

  • The Beautification Committee will continue to decorate in the spring but hopes new people will continue it after that with Terry & Jack Vetter moving to Florida. The Vetter’s have been verry instrumental since the existence of the committee. Thank you, Terry & Jack! 

Technology Committee (Kathleen Maynes):

  • Kathleen handed out to the BODs a Public Wi-Fi Access Policy submitted by one the members of the Technology Committee.  The Technology Committee will be meeting later this month to make a recommendation on this policy.
  • After perusing through this policy, the BODs had some questions for Kathleen to ask the Technology Committee at their next meeting.

Paupack Township (Jerry Beskovoyne)

  • A date has not been set for demolition of the house on Lakeshore Drive
  • Paupack Township’s monthly meeting is scheduled for later on this week.

First right of refusals were done via email due to the fact that they were time sensitive.  

They included the following:

Section and Lot:

Email Approval Date:

2-292

1/22/2024

4-348

1/18/2024

5-083

1/24/2024

4-326

1/12/2024

4-206

1/9/2024

They were unanimously approved. 

Correspondence:

  • Four property owners who lost their boat slips due to late or nonpayment requested to have their boat slips reinstated. Three were denied their appeals and additional information is requested from the fourth one.
  • A property owner submitted a letter requesting to set up seminars for the POA.  The BODs will have her come in to provide additional information at the next BOD meeting.

  

Unfinished Business:

  • Maintenance is in the process of moving the skateboard park equipment over to Section 4.
  • Jerry will bring in information about the Digital Billboard next month.
  • Fawnhill chlorine reduction project is waiting on approval from the DEP.

New Business:

  • The BODs discussed verbiage in terms of Short Term Rentals for the Annual Packet.  Bruce, John, and our Lawyer will met to discuss this topic.
  • The BODs reviewed the fine schedule for inconsistencies.  John will work on the wording to make this schedule clearer for the POA.

A motion to adjourn the meeting at 11:00 AM was made by Kathleen, seconded by Scott, and approved unanimously.

The next BOD meeting is scheduled for April 20, 2024. 

Respectfully submitted,

Kathleen R. Maynes, Secretary