WALLENPAUPACK LAKE ESTATES PROPERTY OWNER’S ASSOCIATION   

RECREATION COMMITTEE MINUTES  

The meeting of the WLE POA Recreation Committee was called to order by Tri Chair Lonnie Galovic at

10:00 a.m. Saturday, November 12 in the Adult Lodge.  Terry Cucciniello and Joey Marino were both absent. Thirty members stood and recited the Pledge of Allegiance.  Lonnie started the meeting with thank you to all the event chairs and volunteers.

Minutes  

Minutes for September and October were sent to the members to review before meeting.  October 9 minutes were dated August 10 in error; however, text was correct.  The members voted to accept the September minutes as presented and the October minutes as corrected.  All members voted with a raise of hands, no opposition, minutes were approved.

Treasurer’s report was read by Lonnie.  Balance forwarded on September 30 was $36,857.61. Revenue was $2,745.98 expenses were $2,103.17.  Current balance in checking account: $37,590.42. The Venmo account’s balance is $500.00; CD $5,299.89.  Total balance on hand is $43,390.31. Motion made by Lonnie to accept Treasurer’s report, seconded by Sue Mack.  Raise of hands, no opposition; motion approved.

Old Business:  

Card Bingo – Helen Marini reported that 60 people attended last night.  Event has become very popular with many positive comments about bringing it back.  Already running in the black.

Upcoming Business:

Marble Distilling Presentation was a success. Thank you to the Baker family

Family Halloween – Casandra Galovic reported approximately 160 participants; some people had to be turned away.  Everyone had a good time. Discussion about limiting attendance between 160 – 165 people in main clubhouse when having dance floor.

Festival Gathering –  Nicole Kurz advised food prep was being done, about 75 people expected.

Warrior Ornaments – Joelle Lordi reported that things are progressing as expected. Event was moved to December 10, 12:00 – 2:00 p.m. Cost is $5 per person with craft, hot dog, chips and beverage. Plans for participants to make two ornaments – one for themselves and one for active-duty military. Carol Greig suggested placing collection containers throughout community asking for donations.

Very Berry Christmas – Casandra and Siobhan chairing.  They already have many donations for children, started a sign-up sheet.  Martin and Michelle Logue will be Santa and Mrs. Claus. They plan to have a DJ; 50/50; adult themed baskets.  December 10 at $5.00 per person. 

As result of Joelle’s changing date for Warrior Ornaments, Cassandra now has conflict with Very Berry Christmas.  Both events announced food item – included in price at Warrior Ornaments and then additional charge at Very Berry.  Much discussion ensued.  Frank Carrotozzolo and Terry Vetter reminded committee of procedure if this happens.  The chair of the second event must call chair of already scheduled event and determine if there is a conflict.  That was not done in this case.  

Cassandra graciously offered to alter food served at Very Berry.  Suggestion made by Camille Zambito that future event held Thanksgiving weekend when community has larger number of residents. November 21 is cut off.

Pre-Holiday Party – Casandra will chair.  It will be Saturday, November 26 from 6:00 – 10:00 in the main clubhouse. Finger foods will be served, DJ with music.  Event is a BYOB . Sign-ups for event starting slowly – as usual. 

New Business:

Craft Fair – Kathy Navetta reported that 17 crafters have signed up. Craft fair will be in Main Clubhouse on Saturday, December 3 from 12 noon to 4:00 p.m.  They will not offer food. Only Tara Stark will offer WLE craft items sold through Craft Shop.  Some advice from committee on setting up and working with Maintenance. 

Question from Carol Creig about table reservations at events.  Office sets-up tables of 8 or 10 as tickets are sold.

Frank reminded committee that timely Event paperwork includes details for set-up.

Christmas Tree Lighting – Tree is up and currently lit with red, white and blue bulbs. Terry V reported that Maintenance building new manger. Lighting will be held at 7:00 p.m., December 3.  Immediately after the lighting,  hot cocoa and cookies will be served in Main Clubhouse.  Diane Sutton made a motion that Recreation purchase the desserts rather than asking the Women’s Club.  Frank C recommended budget be raised to $500; Jack Vetter seconded, all members agreed, no opposition; motion passed.  

Fire Truck with Santa – Truck will be here December 3 at 4:00 p.m.  Paul Pogozelski reviewed the schedule for December 3 – Fire truck will arrive at 4:00; Al Cucciniello has the candy. Tree lighting 7:00.

New Year’s Eve  – In Martin’s absence, Loni advised that he believes event will be themed for families. Details will be outlined at December’s meeting. 

Flyers –  Casandra is doing with help from Eric, Safety officer.

October 2023 Fall Event – Casandra hopes to bring event back and wants all to keep this in mind. She is getting prices for rock walls, bouncy house, pony rides, etc.

Joelle L wants to have a Valentine’s Day Dance.  She will return to committee with more details.

Lonnie took this time to talk about new members becoming co-chairs of events with “seasoned” chair.  

Frank C wants to bring back Superbowl.  He made a motion to have a budget of $900 for event.  They would serve sandwiches, chili, nacho bar.  Event would be for adults, 21 and over, $15.00 per person at the Main Clubhouse.  Bob Kaminski seconded motion, all members agreed, no opposition, motion carried.

Frank C also wants to chair Cardboard Sled Race on President’s weekend, February 19, 2023. Frank made a motion to be granted a budget of $600 to do this.  Ed Jordan seconded the motion, all agreed, passed.  Saturday, February 18 sleds will be built in Beaver Lodge; race Sunday.  If weather does not allow, duct tape will go to cardboard boat building in summer.

Reminder to all chairs that materials to run event get stored in a plastic bin and then the barn.  Terry V assured there are plenty of plastic tubs. Discussion of “where in barn” continued.  Casandra will send message to chairs.  Suggestion that a sign-out log be kept.  Lonnie will follow up with Martin.

Budget review – Lonnie asked membership to review Budget that was sent.  It will be voted on next meeting so it can be presented to WLE Board of Directors on time.

Christine DeLuca has a design for the Wagon decorations.  She needs help. Bob K and Kathy Jordan volunteered.  Reminder that any outside decorations need to be removed when our winter weather is at its coldest. Repairs to wagon tabled until warmer weather.

There being no further business to come before the meeting, Jack Vetter made a motion to adjourn meeting, seconded by Diane Sutton. All members agreed.  Meeting adjourned at 11:18 a.m.

Respectively submitted,  

Gwenn Phillips

Secretary